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Archive for the ‘HR’


Published August 27th, 2010

Employee retention in Thailand

Retention is a key issue for SME’s in Thailand. Preventing that top sales person from defecting to a bigger, multinational competitor is a tough task, but not an impossible one. How can an SME on a budget provide employees with suitable benefits, with the goal of retaining their top team members?

  • Launch an employee benefits program: your team need to know that they mean something to the organisation. This can be done cost effectively. Key is to improve benefits as employees are promoted, and in line with their time at the organisation.
  • Be creative with your benefits program: you don’t need top of the line health care, pension plans and champagne at staff birthday parties. Here are the types of benefits you should be offering:
  1. Company pays for lunch on Friday
  2. Everyone leaves work early on Friday
  3. All staff birthdays include a card signed by all employees, and cake
  4. Staff trips are organised every year – remember, in Thailand this does not have to cost a fortune. A couple of minibuses, a trip to a waterfall or beach, lunch and some dinner can easily be done by under Baht 700/person with a little bit of planning.
  5. Basic annual bonus plan: equivalent of 3% of monthly salary goes in to a savings account and is paid as a bonus at the end of the year.
  6. Pay mobile expenses for employees that need it for business purposes
  7. Provide basic health insurance for middle/senior staff; basic plans from AIA start from just Baht 2,500/year/person.
  8. Launch employee of the month and employee of the year awards – be creative with what these might be. For employee of the year, Baht 5,000 cash is great, but a return flight to Chiang Mai, free hotel night and some spending money is much more exciting
  9. Make staff loans available at fair interest rates
  10. Get yourself on training company email lists and look out for cost effective programs –send your staff on training where required. Some government sponsored courses can be as cheap as Baht 3,000 for 4 days! This is valuable for your employees AND for your organisation as these new skills are applied to operations.
  11. Increase annual leave over time as employees are with you longer.
  12. Have sit down meetings with employees to discuss potential growth within the organisation, and your expectations of them before they can achieve this.

Follow through with your benefit program and budget accordingly. Don’t miss an employee of the month award! Do not forget staff bonuses or a staff trip! Your commitment to the program will sell it as much as the 12 items above; it must be something you do willingly and gladly, not begrudgingly.

Written by Stuart Blott, CEO, Fusion Business Concepts - Member of the Sutlet Group

Published August 10th, 2010

Thailand income tax exemptions: the importance of proper payroll

The vast majority of organisations in Thailand do not calculate income tax properly for their employees. This is an incredible oversight and one that is potentially costing organisations hundreds of thousands of Baht every year.

Employees in Thailand pay an income tax based on their earnings. This income tax is, however, subject to deductions in accordance with various factors, including whether they are married, have children, are the only working partner in a marriage, whether the children are in education, whether they pay interest on a property, and others related to investments and donations.

Take a look at the following example:

  • Mr. Smith and Mr. Johnson both earn Baht 100,000/month.
  • Mr Smith is married, his wife is a stay at home Mum, he has two children (both in education) and pays Baht 10,000/month interest on his condo.
  • Mr. Johnson is single, has no children, and rents his condo.

Over the course of 12 months, Mr. Johnson will have to pay Baht 17,760 more income tax than Mr Smith. For larger organisations with dozens or hundreds of staff, and who pay income tax on behalf of their employees, this is a substantial difference. For individuals who receive a salary after tax, this equates to a flight home every year.

These figures should all be listed and recorded in your organisations payroll system. An accurate payroll system is crucial in calculating these significant cost savings, and also provides staff with confidential documented evidence regarding their salary that can be used to obtain loans and other financial services.

If you feel that your organisation, or your employer, is not taking full advantage of potential income tax exemptions here in Thailand, or that your payroll system could be improved, ask the question - or contact one of the organisations below.

Written by Stuart Blott, General Manager, Sutlet Group Co., Ltd.
Contribution by Danaya Chinda, HR & Customer Service, PB Legal Services Co., Ltd.

Published July 14th, 2010

HR issues from the LeBron decision

From the most casual of sports fans, to NBA fanatics, “The Decision” was hard to miss last week. LeBron James, perhaps the greatest basketball player of this generation, and a Cleveland native, left the Cleveland Cavaliers to play for the Miami Heat, joining his good friend (and fellow superstar) Dwayne Wade and another star in Chris Bosh, who left the Toronto Raptors to be with the Heat. Following 2 years of deliberation amongst fans and interested parties, and a variety of potential suitors for LeBrons talents, the Heat ‘won’ and the three friends form what is potentially one of the most devastating 3-person groups ever to play together in the league.

To add further intrigue, instead of announcing his decision quietly, LeBron announced which team he was joining in a live, one hour special, billed as “The Decision”, but that has already been called “The Mistake”. Additionally, his former boss, Dan Gilbert, published an incredibly vindictive letter moments after the decision labeling James a coward, amongst other things.

The move has been commented on in every conceivable way amongst sport websites, publications, blogs and I’m sure has provided Twitter with serious need to review its current bandwidth. What has not been considered by anyone, as yet, are the incredibly interesting HR issues that this entire situation and series of events bring to the forefront. This article will discuss some of these.

Retention

The Cavaliers could not retain LeBron James, despite being able to offer him MORE money that their competitors. Despite 7 years of employment, not only did LeBron leave them, but hurt them in the worse possible way by announcing his decision on live TV. In Cleveland, fans burned his jersey and openly wept as the decision was shown on live TV. The bottom line though is that Cleveland did not do enough to retain LeBron James.

This demonstrates a serious issue in today’s workplace. Retaining key staff has never been more important, and it does not come down purely to money.

In Cleveland’s case, they lost LeBron because they did not build a contender around him, and provided only an average level supporting cast that could not carry the load when LeBron was ‘off’. In organisations, the provision of a ‘supporting cast’ can be applied to the provision of Employee Benefits.

Without a unique, creative and valuable Employee Benefits Program (EMP), employees feel less valuable and are provided less ‘ties’ to the organisation. An EBP cannot just include cash bonuses, pensions schemes etc, it must be more creative. Why not plan for team building events, off-site training to address specific needs, consider support for dependents of employees, provide staff loans at reasonable rates, plan staff events that will build unity and trust. It should be a holistic approach that takes in to account personal needs, not just financial needs.

Long term planning

The Cavaliers had 7 years to build a team around LeBron, but instead of applying a long term mentality to their moves (trades, acquisitions), they always went for the ‘home run’ summer whereby the team could win a championship immediately. If, 6-7 years ago the team had started to put the pieces in place around LeBron slowly, allowing a young team to grow together, the Cavaliers would have most likely become a championship-caliber team.

The short-termism of the Cleveland management team hurt them in the long run.

In HR, the same applies. At all times, senior management must be considering the needs if it’s team, and the growth of the team, not just this year but 3-5 years from now. Only then will employees feel a since of progression and be able to visualize the way the company is moving forward.

Recruitment

As much as Cleveland lost LeBron, Miami won by recruiting him… and recruiting him hard. Led by superstar in waiting Wade, a Miami hero for the past half decade, and Team President Pat Riley, regarded as perhaps the smartest and most creative executives in the sport, LeBron received the pitch from Miami, as well as 4-5 other teams, and eventually selected them.

Now, we don’t know what the pitch contained exactly, but it highlights the importance of having a strong recruitment policy, and ‘pitch’ for prospective employees.

In any interview, it is well known now that both parties are being interviewed. The employee needs to be impressed by the organisation as much as the organisation needs to be impressed by the employee. But how many organisations actually act upon this?

Every organisation needs to look at itself from the perspective of a prospective employee and ask itself honestly:

1. Why would I want to work for this company?

2. What would stop me working for this company?

3. How does this company compare, as an employer, to its competitors?

The answers to these questions are important. Even if you are a (on the surface) relatively boring organisation managing accounting services for clients, this doesn’t mean you have to be a boring employer. Why would an employee choose you over your competitors? What are the benefits that might sway their decision? Can you effectively communicate the benefits of being employed at your organisation to a prospect? Consider your benefits program, corporate culture, emphasis on HR planning, plans and growth of the company, the interesting and fun teams, exciting elements of the work, responsibilities, opportunities for creativity and investing ideas. Do your pitch to the prospect during the interview.

Balance

Have Miami done something brilliant or ridiculous? Every organisation has a budget that they wish to stick to. In the NBA, this is made more formal via the application of a salary cap. Teams cannot spend more on salaries than the salary cap figure, un less it is resigning current players, and even them they are to pay what is called a luxury tax. In today’s climate, most teams are working very hard to keep spending below the salary cap.

For Miami, to sign these three top players has taken the vast majority of their available ‘cap space’ or budget. Given that a team MUST have 15 players under contract, the Heat are left with the problem of filling the gaps and not having much money to do it with.

Time will tell whether 3 superstars can win a championship with 12 low cost role players and rookies, and it will be interesting to see the results from an HR perspective. For SME’s especially, there is always the temptation to break the bank and hire a superstar General Manager to manage the business, and trust that this one person can carry the load of the Managing Director, and handle marketing, operations, HR and sales. Sure, maybe they can, but if that budget was instead spent on hiring 4-5 lower cost managers in each department, would this provide more stability and a better structure. What happens when your superstar decides to leave (or for the Heat, gets injured)?

Stakeholders

Whilst we may look at HR as an internal issue, it should be remembered that there are greater stakeholders in the mix too. Look at Cleveland fans, who cried and shouted and screamed and were silent after hearing the decision. Yes, in sports this is more relevant, but organisations also need to consider the effect on other stakeholders when managing their HR function.

As an organisation, hiring and firing effects employees yes, but also families, competitors, customers, suppliers and more. Consider the relationships you have in place with these stakeholders, and how a staff addition or replacement might affect these groups. In the end, the best business decision needs to be made, but sometimes the best business decision is also one that takes in to account factors not directly related to business itself.

Greater good

What the Miami Heat have done especially well is create a team spirit already. Their two superstars, and star, have all accepted LESS money than other teams could have paid them in order to ensure they could play together and build something special. This seems like an alien concept in today’s “I want” economy. Accepting less for yourself, in order to achieve the greater good for the team.

This can come down to corporate culture. The best organisations can retain their employees without having to break the bank. By creating an interesting corporate culture where success is recognised and rewarded, politics are minimised, hard work is prevalent and fun is had by the team, employees WILL stay longer for less money. Looking back at Employee Benefits Programs, these should enhance benefits for employees over time, thus keeping the employee looking forward… “just 2 more years until my bonus plan doubles”… “wow, in 6 months my department gets free tax planning training”.

Conclusion

The HR issues that come from “The Decision” are interesting and provide a slightly different view on the entire event.

Written by Stuart Blott, General Manager, Sutlet Group Co., Ltd

Sutlet Group is Thailand’s leading provider of business services and solutions, including accounting, visa and work permit management, HR, legal services and marketing solutions. See www.sutletgroup.com for more information on how to start up, development, support, management and grow your business in Thailand. All the HR issues outlined above can be addressed by the Sutlet Group.